The Budget Process
The Mt. Diablo Elementary PFC Executive Board works together with the School Site Council, MDE Administration and faculty representatives to develop a balanced budget that reflects the current needs and hopes of the entire MDE community: its staff, parents, and most of all, its students.
Budgets are initially developed by the co-Treasurers and President along with the guidance of the entire executive board. This proposed budget is presented at a Spring PFC meeting and discussed with the membership. Outcomes from the meeting are incorporated into the budget, and a final budget is presented for approval at a general meeting prior to the end of the fiscal year in June. All members present at the general meeting vote on the final budget. Once the budget is approved, it generally will not change unless unforeseen circumstances arise, such as district cuts to MDE staff or programs. In the event the budget needs revision, the new budget is presented, discussed, and voted on at a general meeting by all members present.
The MDE PFC is a non-profit organization. Therefore, our total budgeted income must always equal our budgeted expense dollar amount. All of budgeted income is planned to be spent during the current fiscal year on various school-related expenses. The PFC’s fiscal year runs from July 1st to June 30th.
In the 2019-2020 year, the PFC is planning several fundraisers, including the MDE Education Fund, Fun Run, Spell-A-Thon, Dine-and-Donates, and eScrip. Of these, 65% of the PFC's budgeted income is expected to come from our biggest fundraiser, the MDE Ed Fund.
It is important that each of these fundraisers meet their budget targets. In the event that we exceed those targets, the additional money is considered a "carryover fund." The plan for the carryover fund is presented by the Board and approved by the general membership at the September general meeting. Because carryover funds are not guaranteed year over year, they are not used to fund continual expenses, e.g., salaried positions or PFC operating expenses. The carryover fund is typically used to fund special projects, or to be saved as a strategic fund for long-term goals.
The PFC's largest expense (71% of total expense) planned for the 2017-2018 year is MDE staff salaries (reading intervention specialists, instructional aides in Kindergarten, computer lab aide, computer site technician, and additional yard duty support).